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A
Coverage
How much of your catalogue is actually measured
1
Do you know what share of your SKUs has measurements recorded?Somebody asks you for the percentage right now. You either have that number or you do not.
2
If an item ships in more than one form, is each form measured separately?Say you ship the bottle on its own and also the box of 24. That box is bigger and heavier than 24 loose bottles, because of the cardboard and the empty space in it. So it needs its own measurement, not a calculation. If you only ever ship one form, answer Yes.
3
Can you pull a list of the SKUs that have never been measured?Not a rough guess at how many. An actual list you could hand to someone this afternoon.
B
Completeness
Whether you hold the details your systems need
4
Does each product have one item number that everything else points to?The barcode, the supplier code and the code in each of your systems all lead back to that one number. So the same product does not sit somewhere twice, with two different sets of measurements.
5
When you record a weight, is it clear whether the packaging is included?A case listed as 10 kg could mean 10 kg of product, or 10 kg including the box and the wrap. The record should say which one. For items that ship bare, there is nothing to separate.
6
Do you record the pack quantities?Pieces in a box, boxes on a pallet, for whichever of these you use. So nobody has to open a box and count.
C
Provenance
Whether you can tell a measured value from a guess
7
Can you see when a value was last measured?A date sitting next to the numbers, so you can tell a fresh measurement from a five year old one.
8
Can you see how a value was measured?Scanned, tape measure, copied from a supplier sheet, or somebody's estimate. That is what lets you re-check the guesses first instead of everything.
9
If someone disputes a measurement, can you show proof?A photo, a scan record, or at least which site the value came from. It comes up when a carrier re-weighs a shipment and bills you more, or when a customer queries a delivery.
D
Governance
Whether the data stays right over time
10
When a new item arrives for the first time, is measuring part of the normal receiving steps?A new SKU gets measured when it comes in, instead of landing on a to-do list that nobody gets to. If complete measurements arrive with the item and somebody checks them, that counts too.
11
Do items get re-measured after the first time?Suppliers change packaging and items get repacked. A fixed schedule or a trigger both count, as long as something catches it. Ad hoc, when somebody happens to notice, does not.
12
Do the measurements reach your WMS or ERP without anyone moving a file?An integration picks them up, instead of somebody exporting a spreadsheet and importing it on the other side.
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